Important Information for Speakers

MEETING ROOMS and AUDIOVISUAL EQUIPMENT

Europa Auditorium and Italia Meeting room are equipped with necessary equipment for data/video projection and audio system with microphones at the speakers table, podium and handheld microphones for questions from the audience. Monitors will also be available on the speakers/chairpersons table. Personal laptops are not allowed for presentations.

SPEAKER READY ROOM

A ‘speaker ready room’ will be located in the ground floor, foyer Europa.

Presenters can use the room to check their presentations and they will have a PC at disposal to revise their presentation, if they wish.

Presentations in the Europa Auditorium:

Speakers are kindly asked to deliver their presentation on USB flash drive, at least 2 hours in advance with reference to the beginning of their session, wherever possible. Your presentation will be checked by the technical staff and uploaded to the central system to be projected in the Europa Auditorium (plenary room).

Presentations in the Italia Room (pre-Conference workshop and Vendor Sessions):

Speakers will be able to deliver their presentation slides directly in the Italia Room. Please, be present in the room at least one hour before the first session of the day starts, so that there will be time to check the presentation.

PRESENTATION REQUIREMENTS

Ratio: The aspect ratio of your presentation should be 16:9.

Filename: The name of the presentation file should include the presenter’s name and the presentation title. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc.) to name your presentation.

Format: Presentation files will be accepted in Microsoft Office PowerPoint format only – .PPTX so that animations, videos, font are included in the same file.

Macintosh users should note that Macs can write a PC-formatted readable USB flash drive. Presenters using other software should save their presentations in Adobe Acrobat Reader or power point compatible with the a/m software. It is strongly recommended to test all files created with Microsoft Office (for Mac) at the Speaker Ready Room several hours before your presentation starts.

Saving files: The presentation has to be saved on aUSB flash drive or an external hard disk.

Please note there is no facility to use your own computer for delivering a presentation.

Presenter mode will not be available during your presentation. Please print your notes in advance or come to the Registration desk and we will print them for you.

SESSION FORMAT AND SPEAKER GUIDELINES

All speakers must be in their session room at least 10’ before the start of the session and identify themselves to the session chairpersons.

Speakers are invited to the stage by the chairpersons before their presentations. The session will start with a short introduction delivered by the session chairperson who will also give the floor to each of the speakers, following their order as indicated in the program. In order to ensure the smooth running of sessions, speakers are asked to ensure that they adhere to their timings

Chairperson will monitor presentation timekeeping and notify speaker of remaining time. Should the speaker run over the allotted time, he/she will be asked to move to the final slide for a courtesy to the next speaker.

Once all the speakers have delivered their presentations, a panel discussion with questions from the audience will follow. The session chair will moderate the discussion and will close the session at the indicated program time.

POSTERS

Posters will be displayed in different Poster Session areas, according to the assigned category, as shown in the Book of Abstract. Please refer to the map on page ….

Posters are required to be posted on Monday, 19^th September from 18:00 to 20:00 hrs and/or on Tuesday, 20^th September, from 8:30 to 10:30 hrs. Presenters are responsible to remove their poster on Friday, 23^rd September, after the closing session, up to 14:30 at the latest.