Useful information and hints for attendees
VENUE
The Palazzo dei Congressi lies just a few minutes from Bologna city centre, the railway station and the airport. It is also served by its own motorway exit and has large car parks.
Entrance for EPRW 2022 will be from Piazza Costituzione 4.
Public Bus Transportation
Public transportation by bus available to Palazzo dei Congressi from
• Bologna main railway station – bus #35
• Piazza Maggiore (San Pietro) – bus # 28
It takes approximately 15 minutes, service running every 10’.
Bus ticket price €1,50 – €2,00 if you buy on the bus. You can buy also ‘contactless’ on the bus.
Taxi
You can reach Palazzo dei Congressi by taxi in 10/15 minutes from Bologna downtown – price range €8.00/12.00.
Rent a bike
Bologna is a town where you can move around by bike, a true luxury.
Two references:
Bike Rental Bologna – Via Santa Margherita 1 – 300 mt from Piazza Maggiore
Phone + 39 342 713 1814
https://www.bolognawelcome.com/it/altro/altro/noleggio-bici–bike-rental-bologna
RideMovi – A service that allows you to rent a bike quickly and easily: download the app, search the map for the nearest bike or e-bike and scan the QR code to start.
https://www.bolognawelcome.com/it/altro/altro/ridemovi
Parking facilities close to Palazzo dei Congressi
Palazzo dei Congressi parking area (piazza Costituzione) – price €12,00 per day; €20,00 during major fairs
https://goo.gl/maps/33kgnP2VWiREvr3v9
Blue public parking in the area located maximum distance 1 Km from Palazzo dei Congressi.
€1,50 per hour – €7,50 per day
http://www.bfparking.it/sosta_strada.php
From Bologna airport
Monorail train connecting the airport to Bologna Central station: it takes 7 minutes, it runs every 7 minutes at peak times, running from 5.40am to 24.00 hrs.
One way ticket € 9,20, return ticket €17.00. You can buy tickets at the automatic vending machines or online https://www.marconiexpress.it/
Taxi from Bologna airport to city centre €15.00/20.00.
REGISTRATION AND INFORMATION DESK working hours
All attendees must be registered at EPRW 2022 and are required to wear their official badge at all times.
The registration desk and all meeting spaces are located on the ground floor.
Social event information and tickets are delivered for the Gala Dinner and Post Conference Day Tour.
Receipts and certificates of attendance can be requested at the registration desk
Monday, 19th September 13:30 – 20:00
Tuesday, 20th September 08:30 – 18:00
Wednesday, 21st September 08:30 – 18:00
Thursday, 22nd September 08:30 – 18:00
Friday, 23rd September 08:30 – 14:00
COVID-19
As of 1 June 2022, the Green Pass or other equivalent certification is no longer required for entry or re-entry into Italy. COVID-19 restrictive measures for arrivals from abroad are no longer in force. Some containment measures are still in force – such as the use of masks in public transportation (flights, trains, buses, taxis).
It is confirmed at Sept. 10th that it is compulsory to wear FFP2 MASK on buses for transfer to gala dinner on Sept. 21st and for Post Conference Day Tour on Sept. 24th.
To check the most updated rules and regulations please visit IATA (International Air Transport Association) Covid-19 Travel Regulations map https://www.iatatravelcentre.com/world.php
or visit Bologna airport website https://www.bologna-airport.it/en/
No official restrictions are required for Conferences in Italy (at August 31st, 2022). Some simple attentions to protect yourself and others from COVID-19 are strongly recommended by the Organizers:
• Inside the Conference Centre please always keep the safety distance of at least 1 m. from anyone.
• In all social contact situation the use of a mask is recommended.
• Sanitize your hands with alcohol based products at every needs and when asked.
• Please always observe the instructions of our staff.
• If you do not feel healthy please contact the Organising Secretariat.
POSTERS
Posters will be displayed in different Poster Session areas, according to the assigned category, as shown in the Book of Abstract. Please refer to the map on page ….
Posters are required to be posted on Monday, 19th September from 18:00 to 20:00 hrs and/or on Tuesday, 20th September, from 8:30 to 10:30 hrs. Presenters are responsible to remove their poster on Friday, 23rd September, after the closing session, up to 14:30 at the latest.
OFFICIAL POSTER SESSIONS – authors are invited to stand by their work and answer questions from the workshop participants
Tuesday, 20th September 17:10 – 18:00 even numbers
Wednesday, 21st September 17:10 – 18:00 odd numbers
Thursday, 22nd September 17:10 – 18:00 all posters
Friday, 23rd September 12:10 – 13:00 Poster Awards – Plenary Session
You can visit posters at your leisure during registration desk opening hours.
WI-FI
Available all over the Conference Centre – network: EPRW – pswd: eprw2022
LANGUAGE
The official language of the Workshop is English. Simultaneous translation will not be provided
CERTIFICATE OF ATTENDANCE
Participants will receive a certificate of attendance at the registration desk
NAME BADGES
Each participant will receive upon registration a name badge. For security reasons, also connected to COVID-19, all participants are requested to wear their badges during the entire workshop and also during social events. The Conference staff will scan the badge at the entrance and at the exit.
BANKING
The closest cash machine is located 10 minutes walking distance from the Conference Centre – Intesa Sanpaolo Bank, Via Stalingrado n. 16.
Credit Cards are accepted in almost all restaurants, bars, cafes and shops.
ELECTRICITY
In Italy 220V is the standard supply. Flat two-pin plugs are used.
EMERGENCY CONTACT DETAILS
During the workshop, in case of an emergency of any kind, please contact the registration desk.
General emergency number throughout Europe is 112.
PHOTOGRAPHY AND RECORDING
During the workshop the official workshop photographer will take shots and video-recording . If you do not wish to be in the photos/videos please alert the photographer.
No recording of the workshop presentations and sessions is allowed.
SMOKING POLICY
Smoking is not allowed in any room of the venue.
Ashtrays can be found outside the entrance of the Conference Centre and in the ‘green area’ you can access from Foyer Italia exhibition area.
LOST & FOUND
During the workshop, any lost property should be brought to the Registration Desk.
PERSONAL INSURANCE
The meeting organisers cannot accept liability for personal injuries or for loss or damage of property belonging to meeting participants, either during, or as a result of the meeting.
Please check the validity of your own insurance.
Participants are invited to make their own arrangements with respect to health and travel insurance.
VISA REQUIREMENTS AND INVITATION LETTERS
Some participants may require a visa to travel to Italy. It is the responsibility of the participant to obtain a Visa as it involves personal private data. The organizers will provided all available information but will have no commitment to provide any financial support.
Please note that the average time for obtaining a visa can be from two to three months from the date of application.
CLIMATE AND BEST TIME TO VISIT BOLOGNA
End of Summer is a great time to visit Bologna. Temperatures start to cool, with temperatures ranging between 15-26C. There are a series of food and wine festivals and some of the top produce products are in season, including mushrooms. Some of these festivals are easy to visit from Bologna on a day trip to nearby towns or villages.
For additional information click here https://www.bolognawelcome.com/en/events
TIPPING
Overall, tipping in Italy is not necessary or expected. But, if you would like to show your appreciation for the locals, small tips are certainly welcomed and won’t cause anyone to be insulted. Rounding up when paying for your coffee or a drink or a taxi ride is enough of a tip.
Before tipping a restaurant server, check the bill to make sure a tip wasn’t already included. This happens sometimes, but not often. If the bill doesn’t include a service fee, a 10%-15% tip is usually appreciated. If the bill does include a service charge, feel free to leave something extra if the service was exceptional.
At the hotel no one won’t be expecting a tip, but if the Doorman helps you with the luggage or the Concierge gives you great customer service, you may want to leave a tip.
SHOPPING
Opening hours: 9:00 / 10:00 hrs to 19:00 / 20.00 hrs. Some small local businesses are closed on Thursday.
When it comes to shopping, Bologna offers a harmonious mix of international chains, exclusive boutiques, luxury stores and open-air markets lining the streets in the city center, offering a wealth of international fashion, designer brands and top quality local delicacies in rich supply.
Shopping here is particularly pleasant on weekends when a large city centre area is closed to traffic, yielding way to the stalls with seasonal fruit, fresh fish and seafood, prosciutto, mortadella salami and so much more – for a true taste of Bologna! Some of the outlets, however, follow a somewhat unusual schedule: being closed on Thursday afternoon and Sunday.
The main shopping streets, leading off Piazza Maggiore, are Via Indipendenza and Via Rizzoli. The latter – a historic road built 2,000 years ago – is where most of Italy’s high-end designer names have their storefronts. While the former is one of Bologna’s main shopping areas with a variety of clothing stores, eateries, and fine wine sellers.
If you prefer a town market to luxury shopping, don’t miss a stroll around the Mercato di Mezzo – a central location for trade and good food since the Medieval times.
Another one of the city’s most popular food mercatos is Orefici Market – well worth considering for a choice of Italian specialties and regional delicacies.
BOLOGNA WELCOME OFFICIAL TOURIST OFFICE
Opening hours: Mon-Sat 9am-7pm – Sun and holidays 10am-5pm
The Tourist Information Office of Bologna is located on the ground floor of the magnificent Palazzo del Podestà in Piazza Maggiore. Bologna Welcome invites not only tourists but also citizens to visit a completely renovated, bright and warm area, where it will be possible to find new services in addition to the tourist information service: hotel booking, restaurant reservation, reservations for guided tour, railway tickets. Tickets for the theatre as well as for sport and cultural events will be made available.
