Terms and conditions
These terms are the contractual agreement between the Organiser and the Exhibitor/Sponsor.
Application to Participate
Application to participate will be considered only if submitted on the appropriate forms, duly completed.
Registration will be confirmed in so far as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Sponsors/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement.
Obligations and Rights of the Exhibitor/Sponsor
Registration implies full acceptance by the Exhibitors/Sponsors of the Exhibition/Sponsorship regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Workshop without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Sponsor. By submitting an application to participate, the exhibitor/Sponsor makes a final and irrevocable commitment to occupy the space/items allocated and to maintain his/her installation until the date and time fixed for closure of the event. The Exhibitor/Sponsor may only present on his/her exhibition area the materials, products or services related to the Workshop. No advertising on behalf of firms not exhibiting is permitted in any form. Transfer or sub-letting of all or part of the allocated spaces is prohibited.
Obligation and Rights of Organiser
The Organiser undertakes to allocate exhibition / sponsor items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application and payment, according to terms of payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of booths, with no obligation to provide compensation to Exhibitors/Sponsors. The Organiser reserves the right to offer to a different firm any exhibition area or Sponsor item that has not been occupied by the opening of the Workshop, with no obligation to provide compensation to the defaulting Exhibitor/Sponsor.
Equipment and all related display materials installed by Exhibitors/Sponsors are not insured by the Organiser and the Organiser under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors/Sponsors. The Exhibitor/Sponsor agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space. The Exhibitor/Sponsor shall hold harmless the Organiser from any and all damages/claims including those usually covered by a fire and extended – coverage policy. The Sponsor/Exhibitor will purchase insurance policies for the above listed damages.
The Exhibition Manager, acting under direction of the Organising Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor/Sponsor, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for expenses incurred other than the cost of exhibit space rental fees.
All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures. Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour. It is the Exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange for their removal at the Exhibitor’s risk and expenses. Exhibitors are obliged to ensure that their booths are permanently staffed during the exhibition opening hours.
Payment is to be made in accordance with the conditions of payment listed in the prospectus. Should the Exhibitor/Sponsor fail to make a payment on time, the Organiser is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the booth/ Sponsor items or seek compensation for non-fulfilment of contract.
Participation by Exhibitors/Sponsors is dependent upon compliance with all rules, regulations and conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued by the Organiser. Exhibitors’ badges will not be mailed in advance and may be collected from the Exhibition Manager’s desk.
The Organiser ensures daily cleaning of the aisles. Exhibitors/Sponsors are responsible for the cleaning of their booths. The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed. Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided or damage to areas occupied, repair and replacement will be charged to the Exhibitor. Any special decoration or fittings must be submitted to the Organiser for prior authorization. Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors. The Organiser will not approve booths, which do not comply with the accepted standards, until the necessary changes have been made.
Industry Codes of Practice
All Exhibitors and Sponsoring Companies must comply with applicable national and international rules, regulations and industry standards regarding exhibition areas. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organiser to any suits, demands by the Sponsors/Exhibitor/any third party.